5.2. SPC Annotation: Entries

About this task

The Annotation Viewer may list one to many values, depending on what was selected.

1 Enter annotations.
2 Read annotations.
  1. Enter Annotations
  • Quick entry.
  • Detailed entry.
Important: The maximum number of annotations that can be entered for a single subgroup value is entered on the Control Properties dialog box>Annotation tab.  If a user attempts to enter more than the specified number of annotations, a message will open to explain that the limit was exceeded.

Quick Entry

You can enter a quick annotation for a selected value directly in the Annotation Viewer.

Do the following.

1 Select a value in the Annotation Viewer left pane.
2 Do the following.
A Double-click the next blank line in the Annotation Viewer right-pane.
The line becomes a read-write line.
B Enter the annotation.
Important:
  • The maximum number or characters for a quick entry is 255
  • Use the Annotation Detail dialog box to increase the annotation to a maximum of 1024 characters.
3 Do the following.
A Press Enter on the keyboard.
The Save button displays.
B Click Save.

Result: The annotation is entered for the selected value.

Detailed Entry

You can enter a detailed annotation for a selected value in an Annotation dialog box.

Procedure

  1. Do the following.
    1 Select a value in the Annotation Viewer left pane.
    2 Do the following.
    A Right-click the first blank row in the Annotation Viewer right-pane.
    B Select Add Annotation on the Popup menu.

    An Annotation Detail dialog box opens.

  2. Enter the annotation.

    The fields are as follows.

    1 User (Read only) Logged in user who is entering the annotation.
    2 Time (Read only) Time the Annotation Detail dialog box was opened.
    3 Comment (Read-write) Text box to enter a detailed annotation, if necessary. Important: Important: The maximum number of characters you can enter in the Comment box is 1024.
  3. Click OK.

    The Annotation Detail dialog box closes; the annotation wholly or partly (depending on the length) displays in the Annotation Viewer right-pane.

    1. Read Annotations

    Annotations can be read in and through the Annotation Viewer and when a value on that chart that has one or more annotations is selected.

    • Annotation Viewer.
    • Chart Popup message.

    Annotation Viewer

    You can view annotations in the Annotation Viewer as follows.

    wc

    1 Detailed annotation
    2 Quick entry annotation
    1 Detailed annotation

    If a detailed annotation is too long to be read on the Annotation Viewer line, do the following.

    1. Right-click the line with the annotation you want to read.
    2. Select View Detail on the Popup menu.

    Result: A read-only Annotation Detail dialog box opens displaying the entire annotation.

    2 Quick entry annotation

    Annotations that were entered on a line in the Annotation Viewer are generally short enough to read on that line. However, if necessary a read-only Annotation Detail dialog box can be opened for these annotations.

    Chart Popup Message

  4. Hover the mouse over a value on the chart.

    A Popup opens with details about the value. I there are one or more annotations, one, at least, will display on the Popup. If More annotations... is included in the Popup message,

    A Date/time the annotation was entered.
    B User who entered the annotation.
    C The annotation related to the date/time and user.
    D More annotations... (If on the Popup) indicates that there are additional annotations assigned to the selected value.
  5. (More annotations... is on the Popup) Right-click the selected value.
  6. Select View All Annotation(s)... on the Popup menu.

Results

The Annotation Viewer opens. All of the annotations can be read in the Annotation Viewer and/or the Annotation Detail dialog box.