Suppose an organization that has three sites, Site X, Site Y, and Site Z. The following Calibration Management records exist:
- Test Equipment 1, Standards 1, Asset 1, Applied Templates 1, Calibration Task 1, Calibration Event 1: Assigned to Site X
- Test Equipment 2, Standards 2, Asset 2, Applied Templates 2, Calibration Task 2, Calibration Event 2: Assigned to Site Y
- Test Equipment 3, Standards 3, Asset 3, Applied Templates 3, Calibration Task 3, Calibration Event 3: Assigned to Site Z
- Test Equipment 4, Standards 4, Asset 4, Applied Templates 4, Calibration Task 4, Calibration Event 4, Template Library: No Site Assigned (global records)
Scenario 1: User assigned to only Site X
This user will see all Calibration Templates in the Template Library and the following:
| Site X Records | Site Y Records | Site Z Records | Global Records |
|---|---|---|---|
| Test Equipment 1 | None | None | Test Equipment 4 |
| Standards 1 | None | None | Standards 4 |
| Asset 1 | None | None | Asset 4 |
| Applied Templates 1 | None | None | Applied Templates 4 |
| Calibration Task 1 | None | None | Calibration Task 4 |
| Calibration Event 1 | None | None | Calibration Event 4 |
Scenario 2: User assigned to both Site X and Site Y
This user will see all Calibration Templates in the Template Library and the following:
| Site X Records | Site Y Records | Site Z Records | Global Records |
|---|---|---|---|
| Test Equipment 1 | Test Equipment 2 | None | Test Equipment 4 |
| Standards 1 | Standards 2 | None | Standards 4 |
| Asset 1 | Asset 2 | None | Asset 4 |
| Applied Templates 1 | Applied Templates 2 | None | Applied Templates 4 |
| Calibration Task 1 | Calibration Task 2 | None | Calibration Task 4 |
| Calibration Event 1 | Calibration Event 2 | None | Calibration Event 4 |
Scenario 3: Super User
This user will see all Calibration Templates in the Template Library and the following:
| Site X Records | Site Y Records | Site Z Records | Global Records |
|---|---|---|---|
| Test Equipment 1 | Test Equipment 2 | Test Equipment 3 | Test Equipment 4 |
| Standards 1 | Standards 2 | Standards 3 | Standards 4 |
| Asset 1 | Asset 2 | Asset 3 | Asset 4 |
| Applied Templates 1 | Applied Templates 2 | Applied Templates 3 | Applied Templates 4 |
| Calibration Task 1 | Calibration Task 2 | Calibration Task 3 | Calibration Task 4 |
| Calibration Event 1 | Calibration Event 2 | Calibration Event 3 | Calibration Event 4 |
IMPORTANT: If a multi-site user, or a Super User, links child records from multiple sites to a parent record designated as Global, another user who does not have access to all sites may only see a portion of the data associated with that record.